Why Tracking Employer Certificate Verification Matters for Students

In today’s job market, many companies verify educational records before onboarding candidates. That’s why knowing how to know if employer requested certificate verification is crucial for every graduate or job seeker.

With digital certificates now issued via NAD (National Academic Depository) and stored in DigiLocker, verifications are faster, remote, and completely digital. But students often don’t know when or whether an employer has initiated a certificate verification request—which can lead to confusion or missed updates.

This guide explains how you can track and manage your certificate verification status, stay informed during job applications, and ensure your credentials are always ready to be validated.

What Is Employer Certificate Verification?

Employer certificate verification is the process where a company or recruiter confirms the authenticity of your academic qualifications, usually before offering a job or internship.

With most universities now issuing digital certificates through NAD, employers can request access to your verified documents using platforms like DigiLocker, TruScholar, or other blockchain-backed systems. Verification is done by reviewing your shared certificate link or scanning the embedded QR code.

This helps prevent fake degree submissions, ensures hiring compliance, and gives recruiters confidence in your qualifications.

How to Know If Employer Verified Certificate: Signs and Tools to Use

Here’s how to monitor and confirm if an employer has requested or accessed your academic certificate:

1. Check Activity Logs in DigiLocker

Login to your DigiLocker account at www.digilocker.gov.in. Under the “Activity” or “Issued Documents” section, you can view recent access logs or downloads—these may indicate a verification attempt.If you shared a certificate link with a recruiter, this area will show if the document was accessed and when.

2. Review Certificate Share History

Use the “Shared Documents” feature in DigiLocker to see all active links you've sent. This helps you track which certificates have been shared and whether the links are still active or expired.If the employer used a shared link, you can see whether it was accessed and verify the last viewed timestamp.

3. Enable Notification Alerts (If Supported)

Some platforms (like TruScholar or advanced DigiLocker settings) offer email or SMS alerts when your shared certificate is viewed. Check your notification settings and enable updates for all verification activities.This keeps you informed in real time if an employer opens or validates your digital academic record.

4. Ask for Confirmation From HR or Recruiter

If you're unsure whether verification happened, it’s okay to ask the recruiter directly. Most HR teams will confirm that they’ve received and reviewed your academic documents as part of the pre-employment process.You can also offer to re-share the link if needed or direct them to your verified profile.

How to Track Certificate Verification Request Status

While NAD and DigiLocker do not currently provide detailed status dashboards for all users, you can still monitor your certificate verification request status using these practices:

• Track access timestamps of shared links

• Log outgoing certificate shares with date and purpose

• Maintain a simple verification log with who you shared it with and when

• Revoke expired links to maintain security and re-issue as needed

By staying organized, you reduce the chance of missed requests or unauthorized access.

What to Do If Your Certificate Was Not Verified Yet

1. Recheck Link Validity
If you sent a DigiLocker or TruScholar link, make sure it’s still active. Most shared links expire after a period unless renewed or extended by the user.

2. Resend the Certificate Securely
If you suspect the employer didn’t receive or open the link, generate a fresh one using DigiLocker’s “Share Document” option or through your TruScholar-issued smart certificate profile.

3. Confirm Certificate Is Available in DigiLocker
Sometimes delays happen if your certificate hasn’t been uploaded to DigiLocker yet. Contact your university or institution to ensure your record has been issued and synced with your account.

4. Notify the Employer Professionally
Send a polite follow-up email confirming that your verified digital certificate is available and share the link again. Include instructions on how they can verify it.

Benefits of Employer Using Digital Certificate Verification

1. Speeds Up Hiring Process
Employers can verify academic qualifications in seconds, eliminating manual follow-ups or background agency delays.

2. Prevents Fraud and Increases Trust
Digital signatures and tamper-proof systems ensure the certificate is genuine, building recruiter confidence.

3. Secure, Student-Controlled Access
Only the student can generate and share the certificate link, keeping sensitive academic data safe from unauthorized parties.

4. Reduces Administrative Burden for HR Teams
With DigiLocker or TruScholar, HR professionals don’t need to request hard copies or make verification calls to colleges.

How TruScholar Helps with Real-Time Certificate Verification

TruScholar issues blockchain-based academic certificates that come with QR codes, verification links, and real-time access logs.Students can see when a verifier accesses their record, track certificate shares, and even revoke or reissue credentials. Employers benefit from instant validation, while students stay informed and in control throughout the process.

What Students Should Do to Stay Verification-Ready

• Activate your DigiLocker account to receive and manage academic documents issued via NAD.

• Keep your records up to date and review the documents in your “Issued Documents” tab regularly.

• Use only official sharing methods with time-bound links and QR codes to prevent misuse or confusion.

• Maintain a verification log noting when and with whom you’ve shared your academic records during applications.

• Follow up professionally with recruiters to confirm verification has been completed or offer assistance if needed.

Certificate Verification: Keep It Smart, Secure, and Transparent

Understanding how to know if employer requested certificate verification puts you in control of your academic identity. With digital records now the norm, students must be proactive in monitoring access, sharing credentials securely, and staying informed throughout the hiring or admission process.

Using tools like DigiLocker and TruScholar, you can ensure every certificate you share is verified, traceable, and trusted—exactly when it matters most.